A more popular solution to safeguard the printing process is called “pull printing”. Many vendors refer to it by different names, such as “secure print management" or “secure print release”. This solution lets users submit documents for printing from their desktop, but the documents are held until users authenticate at a device and release them. Documents are logically pulled down to the print device by the user, hence the term pull printing.
Unlike PIN printing, secure pull printing does not require the use of PIN values. More commonly, implementations involve the use of employee badges (proximity cards) that can be used in the authentication process. If organizations require even stronger security measures, they can implement a pull printing solution that requires the user to authenticate with both their badge and a PIN value. This approach guards against the situation where an employee has misplaced their badge, or it has been stolen.
Secure print release solutions provide many business benefits. They safeguard sensitive information during the printing process; secure print release reduces cost by eliminating unclaimed documents; and it increases the mobility and productivity of users by letting them print whenever and wherever they want. In terms of security, a print release solution does ensure that an authenticated user is at the device when his/her documents are released for printing. This is critical when printers and multifunction devices are shared by many users in a workplace environment. Users no longer must race to the printer to ensure that someone else does not walk off with their documents. Without such a type of printer access control capability, businesses are at greater risk for security breaches because sensitive information can easily end up in the wrong hands.
Documents and the ability to securely print them are critical to your business. LRS® software helps you protect the information and the printing process by providing multiple layers of document security and the ability to monitor and control all aspects of document use. Once received, critical documents can be stored centrally in the LRS software until a user authenticates his or her identity at the physical device using a security badge, PIN code, or other means of authentication using MFPsecure®/Print. Administrators can also prohibit printing of certain documents, forcing users to view content online to provide a precise record of which users accessed which pages of any stored content.