Data can also be secured by limiting which employees have access to certain kinds of data on the network. Users who don’t have access to certain types of data based on rules and policies would receive an unauthorized access message if they attempted to access data that was not defined in their individual permissions.
In an effort to ensure that all output, stored data and the hardware are equally secure, enterprises often set up these print policies that include rights management protocols based on an individual user’s job responsibilities, etc. In other words, not everyone may have the same rights and permissions as everyone else. Jobs are held in a secure pull print queue until user authentication is completed.
With cost containment and security both being critical aspects of any enterprise, it is important to be able to see who printed what, when they printed it and where it was printed. Organizations need the ability to perform user tracking and document tracking reporting. LRS® solutions provide document audit trail reporting capabilities that will help your organization monitor the security of printers and data.