Skip to Main Content
Levi, Ray & Shoup, Inc.

Download PDF Version Show Related Articles
Drivve | DM Release Notes Version 7

Release Notes 7.0.713 (02.11.2018)

Error Corrections

The following errors have been fixed in this version:

  • The workflow license assignment might get lost when updating a system to 7.0.706 in case an expired trial version exists for the installation's customer number.
  • Mozilla Firefox 63 and later does no longer show DM radio buttons.

 

Release Notes 7.0.706 (17.10.2018)

Error Corrections

The following errors have been fixed in this version:

  •  Some problems in Chrome in version 69.
  •  The workflow license assignment might get lost under certain conditions.

 

Release Notes 7.0.701 (30.07.2018)

Error Corrections

The following errors have been fixed in this version:

  • Creating a workflow for a document does not always assign the document and space correctly to the workflow
  • The preview of emails with french special characters is not correct.

 

Release Notes 7.0.696

Enhancements

  • Before starting the Xml-Server, a database consistency check is done.

Error Corrections

The following errors have been fixed in this version:

  • Management Console: Creating a new date field, creates a text field in the database. This causes an incorrect sorting of date fields.
  • Adding a document does not work with Internet Explorer 11.
  • A date search for a specific day returns too many results.

 

Release Notes 7.0.655 (22.01.2018)

Error Corrections

The following errors have been fixed in this version:

  • The preview of .eml email files contains no text formatting
  • Opening the workflow details from a URL causes a java-script error and the page is not fully initialized.
  • Editing the workflow details of the same workflow twice, causes the workflow priority to be set to "high".
  • The language specific formatting for Date-Time fields is not working for new fields of this type.
  • Sometimes the icon to add a workflow note is not visible, although the workflow is claimed by the current user.
  • Updating the filing path fails the first time, when another field exists with the same name as the filing path.
  • Copying a space name from the index panel into a note adds a ? to the space name after saving the note.
  • Searching by filing shortcut did not include the sub-folders, while searching by explicit folders did include the sub-folders. Now the sub-folders are always included.

 

Release Notes 7.0.648 (30.11.2017)

Error Corrections

The following errors have been fixed in this version:

  • Sharing more than 3 files as  Zip is failing.
  • The download of documents is failing in rare cases.
  • Deleting several hundred documents at once is causing an error.
  • The workflow detail view is not refreshed, if a workflow is completed from the document view..
  • Drivve DM Cloud: After creating a new database field, an error message is shown after the next user login.

 

Release Notes 7.0.637 (07.11.2017)

Error Corrections

The following errors have been fixed in this version:

  • The management console does not save the column formatting for the data types date and currency correctly.

 

Release Notes 7.0.634 (06.11.2017)

Enhancements

  • The information page for the browser compatibility has been updated.

Error Corrections

The following errors have been fixed in this version:

  • The license assignment "Workflow User" gets lost after updating Drivve | DM.
  • With many workflows, claiming a workflow becomes very slow.
  • With more workflows than currently visible, the detail view is left after the last workflow in the visible list is completed.

 

Release Notes 7.0.626 (16.10.2017)

Error Corrections

The following errors have been fixed in this version:

  • The preview fails for specific Outlook MSG files.
  • The icon to add new notes in not always visible in the workflow detail view.

 

Release Notes 7.0.607 (29.08.2017)

Enhancements

  • The maximum size of a file that can be stored in DM can be configured in the DM Service Controller.
    The value is in Megabytes in a range between 1 and 4000 MB.

Error Corrections

The following errors have been fixed in this version:

  • Uploading a very large file from Drivve | Image fails.
  • After updating to the latest version, under certain conditions, the users workflow licenses and permissions are not assigned anymore.
  • The drop down for document types contains empty entries sometimes.
  • A new database created from the database setup required a database update.
  • The sort order of the space status definition is not correct.
  • If the active directory server cannot be reached, a meaningful error message is displayed.
  • Uploading a searchable PDF within the web browser causes an error in a fresh installation of version 7.0.595
  • The full text search in the recycle bin is not working and has been removed.

 

Release Notes 7.0.595 (07.08.2017)

Error Corrections

The following errors have been fixed in this version:

  • Opening a workflow out of the document list view causes an error, if the workflow is claimed afterwards.
  • Opening a workflow out of the document list view does not allow adding a workflow note.
  • Opening a workflow out of the document list view does not work for all users although they have the required permissions.
  • The checkboxes for assigning rights are hardly visible in Firefox.
  • If the user enters leading zeros into a number field, the leading zeros are saved.
  • Workflow templates: The selection of "Available to" allows selecting a single user or group only.
  • Not all workflows within a space are visible.
  • On Apple devices the DM favorite icons cannot be loaded in the Safari web browser.
  • After a DM update to the previous version the workflow user licenses are not available anymore. After saving the user record, the license is available again.

 

Release Notes 7.0.575 (28.06.2017)

Enhancements

  • The translation to french has been improved in different areas.
  • The monitoring of the DM databases has been enhanced. Databases reaching the maximum size limit are automatically extended.
  • Only fatal errors of the XmlServer.exe will be logged in the windows event log.
  • The search result in latest changes is sorted by change date now.
  • Two space numbers (instead of one) will be displayed within the document list, if the document is assigned to multiple spaces.
  • Workflow details: The refresh button has been added to this page.

Error corrections

The following errors have been fixed in this version:

  • Workflow details: Under certain conditions the + button to add a step is missing.

  • Workflow details: If the Notes panel is moved up/down and the workflow is compeletd, the document view is blank where the notes panel has been displayed before.
  • Workflow details: A linked space is not always displayed correctly.
  • Worflow template configuration: Once you have selected an available group, the next time time you create a template this group is not in the selection list anymore.
  • Workflow list: The column with the space name sometimes contains the space number in addition to the name.
  • Views: If the group "Everyone" is selected explicitly, nobody can see the view.
  • If a right was was changed in the DM Administration, it could happen that the assignment of the corresponding users did not update correctly.
  • Error in windows eventlog, when service controller is started.
  • Custom logo is lost after updating DM.
  • The admin name field in the Service Controller - Email Configuration is disabled if SMTP authentication is turned off.
  • Creating a 'view'-folder and there is a view in it, you are not able to rename this folder.
  • The search for boolean values not working under all conditions.
  • PDF text extract does not work for PDF documents with specific encodings.
  • After a preview error, the browser screen is blocked.
  • If the DM preview cache is empty and a user that has no download right for a filing path, the user will get an error message if he wants to view a document in this filing path.

 

Release Notes 7.0.525 (02.05.2017)

Enhancements

  • From Drivve | Image it is possible to assign a document to multiple spaces in Drivve | DM.
  • Allow setting the "space create order" in DM management console.
  • Removed the setting "Save sessions when stopping service" on the ServiceController.
  • Added "Access Denied Error" message in public sharing of record.
  • Document version notes not correctly displayed in version history.
  • In French version, changed Send button from "Sauver" to "Envoyer".

Error corrections

The following errors have been fixed in this version:

  • Typing in name for the group filter in workflows updates incorrectly.
  • Under certain conditions, not all list items are displayed in the index panel.
  • When updating multiple documents at once, the date field value cannot be updated.
  • The busy indicator popup does not close when checking in a document through the browser.
  • The preview for some Word documents displays incorrectly.
  • The notes section does not close when you switch documents.
  • The space proposal list in index panel does not sort in alphabetical order.
  • In French version, the space permission field does not update in French.
  • When deleting a view folder, the sub folders do not get deleted.
  • When creating a new folder from views, the right-click menu displays "Rename views'.  Changed "Rename view" to "Rename folder".
  • In French version, typo for "Détails de l'projet".  Changed to "Détails du projet".
  • In French version, "No User" displays in English. Changed to "Aucun(e)".
  • Under certain conditions, the notes in workflows load in incorrect order.
  • Space index sets: The column definition of the index set is ignored.
  • Searching the same field multiple times does not execute an OR condition in the search.
  • The resize button in filling view does not work.
  • Group name with special characters causes an error in workflow definition.
  • URL encoded command for document type does not work.
  • In French version, special characters do not display correctly.
  • Some TIF files do not convert to other formats correctly.
  • When selecting in index panel, spaces with the same name, but with a different type and number, take the value of the first entry in list.
  • In a long list of views, the settings box is out of the visible area.
  • The email test button does not work on Windows7.
  • AD sync: Available workflow licenses are not checked.
  • Number of licenses are shown incorrectly in DM.
  • Time is calculated incorrectly by the DM server.
  • Change German menu header below "Aktenfelder" from "Aktenberechtigung" to "Aktenfeldberechtigung".
  • When creating a new version, the previous version appears in the notes section.
  • If no email address is configured in the user settings, you should not be able to send sharing emails.
  • The assigned space in a workflow is not always shown.
  • Drivve DM wizard do not open the license overview.
  • Closing the email notification window prompts a message if you want to restart HTML server. HTML service restarts when clicking No.
  • Reminder date in a workflow is not updated correctly.
  • After checking in a document in a web browser, the busy indicator does not go away.
  • Printing documents with enumeration fields prints all values, not the selected value.
  • The license dialog does not show the licenses after a reload anymore, although the licenses are still available.

 

Release Notes 7.0.405 (02.01.2017)

Enhancements

  • The Service Controller has a new menu entry Manage Updates" to display previous Updates and to be able reverting to an old version.

Error corrections

The following errors have been fixed in this version:

  • The download of very large files fails.
  • The download or sending of files is failing under certain conditions. The files are corrupted after the download.
  • If a user has no download permission in a specific folder and tries downloading a file, an unspecific server error is shown.
  • The drop down selection "Mighty Search" has been translated to French.

 

Release Notes 7.0.470 (22.02.2017)

Error corrections

  The following errors have been fixed in this version:

  • The setup does not update all files to the latest version.
  • If spaces with the same name exists, assigning such a space in the index panel is always creating a reference to the same space.
  • Under certain conditions, only the inbox is visible after login.

 

Release Notes 7.0.458 (17.02.2017)

Error corrections

  The following errors have been fixed in this version:

  • Sending email attachments fails under certain conditions.

 

Release Notes 7.0.454 (14.02.2017)

Error corrections

  The following errors have been fixed in this version:

  • For workflow notes which are longer than the visible area, the documents in the worklfow cannot be viewed anymore.
  • A workflow search with the condition "Created By=Me and my substitute" returns an error message.
  • If a user is downloading a document for a folder for which the user has no download permission, the error message is not user friendly.
  • A workflow search with the filter "Workflow Template" returns too many results.
  • Under certain conditions, the public share of  document fails.
  • The french translation is not always correct.
  • Under certain conditions, the "single sign on" login fails with an error.
  • Views: Under certain conditions, the permissions for users and groups could not be set in views.
  • Inbox: If a user has inbox documents for groups, the filter for the user documents shows all documents.
  • Url's in notes cannot be copied as text.
  • Service Controller: The settings for the preview creation task are not consistent.
  • The custom logo is not displayed, if the name of the logo contains a blank.
  • If a custom logo with the size of 190 x 60 Pixel is used, the edges of the logo are cut off.
  • Minor display issues in service controller.
  • Under certain conditions, only the inbox is visible after login.
  • A custom date search does not include the last day of the date range.

 

Release Notes 7.0.414 (12.01.2017)

Error corrections

The following errors have been fixed in this version:

  • Files, which have been shared publicly, cannot be opened by the receiver of the file.
  • The iOS App is crashing in the document viewer.
  • The button Download is disabled in some cases, although it should be enabled.
  • If all CAL licenses are used up, the user settings cannot be saved anymore
  • Space types cannot be deleted if they are still assigned to spaces. No meaningful error message has been shown when trying to delete such a space type. 

 

Release Notes 7.0.405 (02.01.2017)

Enhancements

  • The Service Controller has a new menu entry Manage Updates" to display previous Updates and to be able reverting to an old version.

Error corrections

The following errors have been fixed in this version:

  • The download of very large files fails.
  • The download or sending of files is failing under certain conditions. The files are corrupted after the download.
  • If a user has no download permission in a specific folder and tries downloading a file, an unspecific server error is shown.
  • The drop down selection "Mighty Search" has been translated to French.

 

Release Notes 7.0.341 (December 21th, 2016)

Enhancements

  • For databases added using the Tools > Settings menu item, the Service Controller checks the consistency of the database.
  • Further enhancements of the document preview and the conversion service have been made.
  • It is now possible to configure the conversion service to generate document preview images in the background.
  • Number fields may contain decimal values now.
  • French user interface: In the Edit dialog, "Ouvert avec" has been changed to "Ouvrir avec".

Error corrections

The following errors have been fixed in this version:

  • Under certain conditions, the Share dialog looks different.
  • Documents added to Drivve | DM using the Drivve Desktop Client do not appear in the Drivve | DM section Last created documents.
  • If a user is created manually, e.g., via copy & paste from an Excel list, a trailing space might be added in the field Login name.
  • If the user deletes an email signature in the Preference menu and clicks the Save button, the following error occurs: The user can only close the dialog if she cancels the deletion of the email signature.
  • If the user cancels the editing of a document note, the plus button for adding a new document note is not shown anymore.
  • If a user tries to edit a document she has only read-only rights for, a message is shown. If the user confirms this message, the edit dialog is shown. However, the buttons of this dialog cannot be clicked.
  • If user name and group name are equal, the following error occurs:
    If a space permission is assigned to this group, the assignment is only saved for the user with the same name, but not for the group.
  • Within a space, the document search does not work correctly under certain circumstances.
  • If the XML server is restarted during a Drivve | DM user session, workflow tasks are not loaded correctly.
  • Sending emails with binary attachments fails sometimes.
  • A document can be publicly shared twice without beeing noticed by the user.
  • A user can download a document even if the user does not have the permission to download documents within the filing path of this document.
  • It is not possible to remove inherited group permissions completely.
  • If a subfolder is created, it removes the permissions of the parent folder under certain circumstances.
  • A workflow search for status=All und assignee=Any does not find any results.
  • After a workflow has been cancelled, document permissions for assignees of the last step are not removed anymore.

 

Release Notes 7.0.304 (November 25th, 2016)

Enhancements

  • Now, the settings of the workflow filterin the space details are saved in the user settings.
  • Further enhancements of the document preview

Error corrections

The following errors have been fixed in this version:

  • If the documents within the inbox are shown on multiple pages and a document on page 2, page 3 etc. is opened, the first page of the inbox is automatically displayed if the document is closed.
  • Under certain conditions the busy indicator of the Save buttons is not removed even if the saving process has been already terminated.
  • If the index data of a document are changed within the inbox and saved afterwards, the index panel is saved and an error message (Unsaved changes) is displayed if the user made changes during this time.
  • In the Last used section, far more documents are shown then configured in the Preferences menu.
  • Fields of the type Boolean are shown as mandatory fields.
  • If the inbox contains a very large number of documents, some documents may not be displayed.
  • Under certain conditions, a document is not shown in the document viewer.

 

Release Notes 7.0.298 (November 22nd, 2016)

Enhancements

  • It is now possible to configure the default tab shown in the space view.
  • During the Drivve | DM setup, Drivve | Jobs is installed in the following folder:
    ... Drivve/Drivve DM/Jobs Scheduler

Error corrections

The following errors have been fixed in this version:

  • During the upload of text files (txt files) an error (UTF-8) occurs.
  • It is not possible to use URL coded Drivve | DM calls to search for cabinets, drawers, folders and binders.
  • If the checkbox Use 32-Bit version of Java is ticked, the layout of the Service Controller user interface is not shown correctly .
  • If a document is added to an existing workflow and another document is selected in the document list afterwards, the layout of the panel is not shown correctly.
  • Group permissions on filing paths cannot be removed correctly.
  • If a document is checked in or out, the date is not written into the version history.
  • If two pages of a document are shown in the document viewer and another page is moved from the thumbnail view to the document viewer using drag & drop, only the thumbnail is shown in the document viewer.
  • Filing objects (cabinets, drawers, folders and binders) cannot be deleted.
  • It is not possible to delete a step within a workflow template.
  • Documents with no name, i.e., with an empty index field Document name, cannot be publicly shared.
  • If the user has no permission to view spaces, the action bar at the bottom of the Drivve | DM user interface is not always shown.

 

Release Notes 7.0.285 (November 4th, 2016)

Enhancements

  • New French help article (topic "Editing documents") available
  • Further enhancements of the document preview

Error corrections

The following errors have been fixed in this version:

  • If two documents with the same name are publicly shared at the same time and a notification email is sent, the email body only contains a URL for one of both documents.
  • If multiple documents are publicly shared at the same time and the option "Send as Zip file" is selected for sending the email, txt is shown as file format of the sent attachment.
  • If a space is opened and a new document is added to the space (out of the space view), the following error occurs: The name and the ID of this space is shown several times in the corresponding index fields each time a document is added to this space.

 

Release Notes 7.0.279 (October 25th, 2016)

New Features

Office Integration

Microsoft Office files (Word, Excel and PowerPoint) now can be selected in Drivve | DM and directly opened in the corresponding Office application. After modification, the documents can be saved as new version and are automatically checked in Drivve | DM. The version is increased by 1.

 

Prerequisites
To select Microsoft Office files (doc, docx, xls, xlsx, ppt and pptx) in Drivve | DM and directly open them in the corresponding Office application, the following conditions have to be met:
  • The latest Drivve | Desktop Client version is installed and enabled.
  • Drivve | DM is installed on a Windows PC.
  • You are using Microsoft Office Version 2010 and higher (32 bit and 64 bit).

Enhancements

  • The Conversion Service has been optimized
  • The browser Microsoft Edge is supported, now.
  • In the inbox and in the task overview, the following information is displayed: a) names of those users acting as subsitutes for the user currently logged on b) names of the users for whom the user currently logged on acts as substitute.
  • In the dialog opened by the About button, the entries Server and Recommended browsers have been removed.

Error corrections

The following errors have been fixed in this version:

  • The settings of the Preferences dialog are not saved.
  • After a Drivve | DM update it is not possible to configure a customized logo.
  • The thumbnail view is not shown correctly.
  • Previous versions of a document can be downloaded, however, they cannot be displayed in a view.
  • Sometimes, the plus button for adding workflow, space or document notes is not displayed.
  • Under certain conditions, the filter panel for workflows is not shown correctly.
  • Under certain conditions, files are not saved.
  • Under certain conditions, checking out a document cannot be reverted.
  • In the dialog Add a new document, the Add button is not available after selecting a file and entering a file name.
  • When creating workflow templates, it is not possible to move workflow steps using drag&drop.

 

Release Notes 7.0.253 (September 15th, 2016)

Error corrections

The following errors have been fixed in this version:

  • If a worflow search is done, the search parameters any (for example Assigned to = any) and open (for example Status = open) do not deliver any results.
  • Documents the file size of which exceeds 10 MB cannot be publicly shared.
  • If the document viewer is closed in an open space, the buttons of the action bar are not displayed anymore.
  • In the document list, the values of enumeration fields are not shown in the corresponding translation, even the values are translated.
  • If Drivve | Image and Drivve | DM are installed on the same server, Drivve | Image does not work anymore if the last Drivve | DM update is installed.

 

Release Notes 7.0.238 (September 6th, 2016)

Enhancements

  • If the details of a space are shown, space notes available for this space are automatically shown.
  • The Conversion Service now support Open Office formats such as ODT.
  • It is now posssible to configure the default page of the space view in the personal settings.
  • The preview creation of TIF files has been optimised.

 

Error corrections

The following errors have been fixed in this version:

  • In the autocomplete list, space names are cut after 30 characters.
  • If multiple spaces are entered in the index field Space name, the content of the field is deleted if the user clicks Save.
  • If the index data of a document is printed, the index data printed is different from the index data shown in the file room.
  • In the workflow overview, workflows cannot be sorted according to their priority.
  • Some file types such as ZIP files and DAT files cannot be downloaded.
  • URL coded Drivve | DM calls do not support list fields.
  • Under certain circumstances, the Drivve | DM Proxy Service does not delete temporary files.
  • The sorting order within table columns is not stored within the user settings. This refers to document, space and workflow overviews.
  • If the file room of a document is opened and the user clicks the Workflow button, the Save button is displayed instead of the button Save Workflow & Index values.
  • If a note is added to a workflow, layout issues may occur in the viewer.
  • Invalid space types and space statusses are stored within the Drivve | DM database.

 

Release Notes 7.0.223 (August 3rd, 2016)

Enhancements

Autocomplete function

In the Space name index field, the autocomplete function shows the name, the type and the status of all available spaces.

 

French online help

The Drivve | DM online help is available in French.

 

Error corrections

The following errors have been fixed in this version:

  • Under certain circumstances, the reference id of a space is written twice into the database.
  • Under certain circumstances, newly created permissions cannot be directly edited.
  • In the viewer, various layout issues occur.
  • If you enter a space into the Space name index field and the space name contains a comma, the autocomplete function does not work.
  • Under certain circumstances, it is not possible to a workflow via a workflow link.
  • If you manually enter a date into an index field, Drivve | DM does not save the date.
  • If you insert a workflow step into a workflow, due date and reminder date are not saved correctly.
  •  Key shortcuts do not work in dialog boxes.

 

Release Notes 7.0.201 (July 22nd, 2016)

Error corrections

The following error has been fixed in this version:

Under certain circumstances, even users not assigned to a workflow see this workflow

 

Release Notes 7.0.196 (July 11th, 2016)

Enhancements

Available document actions for documents in the recycle bin

For documents in the recycle bin, the following actions are available:

  • Downloading (only if the corresponding permission is available)
  • Printing (only if the corresponding permission is available)
  • Displaying the index panel
  • Displaying the journal (only if the corresponding permission is available)

 

Displaying the number of sub-spaces, workflows and documents within a selected space

If you open a space, the number of sub-spaces, the number of workflows and the number of documents of that space is displayed. The respective number is shown to the right of each of the buttons Sub-spaces, Workflows and Documents within an opened space.

 

Keeping the space section last opened

If the user opens a space, displays its documents and then scrolls to another space, the document section is also shown for this space: Thus, changing from one space to another, the space section (sub-spaces, workflows or documents) last displayed is shown for the current space.

 

Drivve | Image Scan Client for Drivve | DM: Text extraction is optional

For the file formats PDF and TIF, the text extraction on the client may be turned of. This results in faster scans. For PDF/A the text extraction is always turned on.

 

Drivve | Image Scan Client for Drivve | DM: Start the Desktop Client Agent automatically if it is not available at the start of he scan client.
If the Desktop Client Agent was not started, when the scan client is started, the Agent is started automatically.

 


Error corrections

The following errors have been fixed in this version:

  • If multiple files are shared in a zip file, an error occurs.
  • It is not possible to assign users to groups if the group name contains blanks.
  • Scrolling within thumbnails does not work correctly.
  • If a new Word document is created and the user clicks the button "Archive document", no security message is displayed indicating that the document has to be saved first.
  • If a Drivve | DM document is opened in Word, the Word add-in does not close the session after the document has been closed.
  • For user without email addresses, the "Share" function does not work.
  • Drivve | Image Scan Client for Drivve | DM:
    After a scanned document has been archived, the preview in the Scan client is not cleared.
  • Drivve | Image Scan Client for Drivve | DM:
    If the Desktop Client is not active and the desktop shortcut of the Scan Client is clicked, the Desktop Client is not started.
  • After a clean installation of Drivve | DM, it is not possible to archive documents.

 

Release Notes 2.7.785 (July 7th, 2016)

Error corrections

The following error has been fixed in this version:

  • In the space details the filing filter does not show the filing objects in alphabetical order.

 

Release Notes 7.0.158 (June 15th, 2016)

 

 

New Features

 

Substitute feature

For each user, substitutes (users or groups) can be defined. The substitutes of a user can claim his tasks/workflows and see the documents in his inbox if the feature is enabled - for example if  the user is on vacation or sick leave.

Subsitutes can be defined as follows:

  • The user logged in can select the users acting as substitute for her.
  • The user logged in can select the users she is acting as substitute for.
  • An administrator can determine substitutes for all users.

If the Substitute feature is switched on, the logged on user can see the inboxes of all users she is acting as substitute for.

 

 

Public Sharing

The function Public Sharing allows non Drivve | DM users to access documents in Drivve | DM. The function can be used via a Share button in the action bar.

For each document publicly shared, a URL is created. If the URL is entered into a web browser, a page is displayed on which the document can be downloaded. For each document publicly shared, you can define how long the document is accessible. In addition, you can display an overview of all documents publicly shared (menu item Public shares).

Note: The total file size of all documents publicly shared must not exceed 5 GB.

 

 

Document retention

To comply with legal requirements, the function document retention has been introduced in Drivve | DM. The document retention defines the time a document has to be retained electronically.

In Drivve | DM, the document retention is based on document types: All documents of the same document type have the same retention settings.

Note
To use document retention, the Drivve | DM Retention Time Check job has to be configured in Drivve | Jobs.

 

 

Index Sets available on the page "Add a document"

Using index sets on the page Add a document, you can determine the index fields displayed on this page.

 

Preview of emails in the formats MSG and EML

Drivve | DM now supports the preview of archived emails with the formats MSG or EML.

 

 

Possibility to hide Drivve | DM titlebar

Clicking the Drivve | DM logo in the titlebar, you can hide the titlebar. Thus, there is more space for the display of documents.


Multi-selection of documents and spaces in the trashbin

It is now possible to multi-select documents and spaces in the trashbin and re-establish them.

 

 

Searching documents within the trashbin

It is now possible to search documents within the trashbin. In addition, you can use all search and filter functions of the "default document search".

 

 

Online help

Drivve | DM now provides a context sensitive online help. If you click the life belt symbol, a help page with information on the current context is displayed.

 

 

Displaying the login time and the last access within user sessions

In the Drivve | DM user management, users with administrator rights can display the login time and the last access of all users currently logged on. To display both data, the button has to be clicked which appears in front of the name of the logged in user in the user list.

Note: Ending a user session
Clicking the button Log off user, an administrator can terminate the user session of a logged in user.

 

 

Enhanced space view

The space view has been enhanced: If a space is double-clicked, the following sections can be displayed clicking the corresponding button:

Section/button Details
Space details

All details of a space such as space name, space type, start date, end date, status etc.

Subspaces All subspaces of a space
Workflows All workflows assigned to a space
Documents All documents assigned to a space


 

 

Adding a space to a workflow

It is possible to add a space to a workflow. This can be done in the workflow details.

 

 

Index sets for spaces

It is now possible to select index sets for spaces during the creation of spaces.

 

 

Drivve | Desktop Client: Possibility to open Drivve | DM documents in Microsoft Office and save them as new version

The Drivve | Desktop Client offers the possibility to open documents from Drivve | DM directly in Microsoft Word, Excel or PowerPoint. Documents are automatically checked out and cannot be edited by users other than the users who opened the documents. After having edited the documents, the documents can be saved and checked in. The document version is increased by 1.

 

 

Local scan client

Using a separate desktop icon, you can start a local scan client, the Drivve | Image Scan Client for Drivve | DM. This scan client allows to scan documents using scanners supporting the TWAIN protocol, index them and archive them in Drivve | DM.

Prerequisite
To use the Drivve | Image Scan Client for Drivve | DM, a separate license is required for each user.

 

 

Desktop Client: Synchronisation of local changes to Drivve | DM

Up to now, changes were synchronised in one single direction only: From Drivve | DM to the hard disk of the user's computer. Now, changes can also be synchronised from the hard disk to Drivve | DM. This applies for new files or changes in existing files.

 

 

Desktop Client: Multi Server Login

It is now possible to manage multiple Drivve | DM server logins.

 

 

Desktop Client: Starting workflows while archiving

When archiving, you can now select a workflow the documents are added to. In addition, you can start new workflows based on a workflow template.

 

 

Customised logo for the Drivve | Image login page and user interface

It is now possible use a customised logo for the Drivve | Image login page and user interface. The necessary configuration has to be done in the Drivve | DM Service Controller.

 

 

Resizing thumbnails

It is now possible to change the size of documents thumbnails in the document list. This is done in the Drivve | DM Service Controller.

 

 

Full-text indexing for documents

To be able to search the within the document contents of a search result, a full text indexing is performed for all documents with supported formats (for example PDF, image and email formats).

Prerequisite
To use full-text indexing for documents, the license Drivve | DM OCR Services is required per server.

 

Enhancements

 

Adding notes to document versions

In the journal, you can add a note to each document version. If you check in a document you have edited, a field is displayed in which you can write the note.

 

 

Scrolling from one page to another in the carousel view

For documents displayed in the carousel view, it is possible scroll from one page to another.

 

 

Button to display a document in its original size

For the preview of a document, a button to display the document in its original size is provided.

 

 

Display of the workflow view last used

If the user opens a workflow, the view (workflow status or workflow notes) is shown she has used in the last Drivve | DM session.

 

 

Redesign of the Preferences dialog

The Preferences dialog has been redesigned. To improve clarity, the tabs General, Email signatures, Substitutes and Password have been added to the dialog.

 

 

Notes for workflow templates

It is now possible to add notes to workflow templates. You can manually write a note or select a note template.

 

 

Downloading address books ("Communication" section)

In the Communicationn section, it is now possible to download an existing address book.

 

 

Duplicating workflow templates

It is now possible to duplicate workflow templates. To do this, the button Duplicate workflow template has been added to the action bar.

 

 

Selecting/deselecting all permissions of a certain type by one single click

In the Permissions administration section, it is now possible to select/deselect all permissions of a certain type such as Documents, Spaces, Worflows etc. by on single click.

 

 

Display of assigned workflows in the spaces result list

If workflow has been assigned to a space, this indicated in the spaces result list by a gear wheel symbol which is displayed in the row of the space.

 

 

Renaming views

It is now possible to rename views.

 

 

Display of existing licenses

In the user management, the number of existing licenses is displayed.

 

 

Improved display of the workflow status

If  multiple users/groups are assigned to a workflow step, a mouseover on the step displays the name of the users having completed the workflow step.

 

 

Dutch Drivve | DM user interface

The Drivve | DM user interface can be switched to Dutch.

 

 

Display of mandatory fields for documents

Mandatory fields of documents are now highlighted in red on the page Create a space and in the file room.

 

 

Changes Drivve | Jobs

Starting with version 7.0,  Drivve | Jobs is not part of the Drivve | DM update and has to be licensed separately.

 

 

Drivve | Jobs type Workflow Trigger: Defining a workflow name

For Workflow Trigger jobs, it is possible to define a name for the workflow to be defined. To do this, you can select a document field  which is used as name.

 

 

Drivve | Jobs type Workflow Trigger: Additinal condition for creating workflows

For Workflow Trigger jobs, you can define that a workflow is only created if the document is not in any inbox.

 

Corrected errors

The following errors have been removed in the current version:
  • If a document is opened and the user enables the thumbnail view, the Delete button is removed from the action bar.
  • Download links become invalid after using them multiple times.
  • The area Latest Changes can only be refreshed if the user clicks somewhere else and then clicks the Refresh button.
  • If permissions are save for a filing element (cabinet, drawer etc.), the filing element cannot be changed anymore.
  • If the user clicks the magnifying glass icon to preview a document in his inbox, she cannot preview the next document in the inbox until the document selected when clicking the preview is completely displayed.
  • If the user changes the width of a column, this change is only saved for the current Drivve | DM user session.
  • If multiple Drivve | DM databases are uses, errors may occur within the administration area of Drivve | DM.
  • Under certain circumstances, the Search button does not work.
  • In the Workflows area of Drivve | DM, a saved search can only be applied once: If the user defines a search in this area and then changes to another area in the sidebar, the search previously defined in the Workflows area cannot be applied anymore.
  • If the browser Apple Safari, an error occurs when the graphical user of Drivve | DM is displayed.
  • Within a workflow template, user and groups can only be selected for one single workflow step.

 

 

Release Notes 2.7.776 (May 31st, 2016)

Corrected errors

The following error has been fixed in this version:

  • After an online update to Drivve | DM Version 2.7.771, the service DrivveDM Html-Server is not started again.

 

Release Notes 2.7.771 (May 24th, 2016)

Corrected errors

The following error has been fixed in this version:

  • If the Safari web browser is used, the search field is not shown.

 

Release Notes 2.7.768 (May 2nd, 2016)

 

 

Corrected Errors

The following errors have been removed in the current version:

  • If a user is deleted having single permissions for a filing element, an error occurs in the rights managment

 

Release Notes 2.7.761 (April 13th, 2016)

 

Corrected Errors

The following errors have been removed in the current version:

  • Users cannot create views although they have the required permission.
  • If a user selects a document in his inbox and changes the document name in the file room the following error occurs: If the user opens the workflow panel clicking the Workflow button in the action bar, the field Workflow title is not populated by the changed document name, but by the document name used before.

 

Release Notes 2.7.758 (March 22nd, 2016)

Enhancements


Emails sent from Drivve | DM use the email address of the user who has sent the email as "reply-to" email address.

 

Corrected Errors

The following errors have been removed in the current version:

  • In the management console, it is not possible to delete fields automatically added to the section Field definitions.
  • During the setup, an error occurs.
  • During the online update, it is not checked wether the required Java version (version 1.8) is installed.
  • If the condition AssignedTo=Any is defined in saved workflow search, this filter condition is replaced two times by the filter condition AssignedTo=Me.
  • If an email is sent to an email address not known to Drivve | DM, an error occurs.
  • Views cannot be updated.
  • The settings of workflow templates are not always saved correctly.
  • During the session handling, an error occurs.
  • Under certain circumstances, saved searches are not saved correctly.
  • Sometimes, workflow notes are not saved correctly. In addition, the task number and creation user are not always correct.
  • Under certain circumstances, errors occur when editing workflow templates.
  • Sometimes, the HTML server cannot be started.
  • Under certain circumstances the HTML server gets stuck.

 

Release Notes 2.7.753 (March 1st, 2016)

Corrected errors

The following error has been fixed in this version:

  • If the Share function is used, documents are not sent as attachments. Only emails without document attachment are sent.

 

Release Notes 2.7.734 (January 25th, 2016)

Corrected errors

The following errors have been fixed in this version:

  • Under certain circumstances, views are not saved correctly.
  • If the user downloads files the file names of which contain special characters, the download fails.
  • Unknown email addresses cannot be entered in the Share dialog (dialog for sending documents via email).

 

Release Notes 2.7.726 (January 7th, 2016)

Corrected errors

The following errors have been fixed in this version:

  • If it is not possible to display all workflows on one page within the task list, you can only claim one workflow. If you intend to claim further workflows, the Claim button does not work.

 

Release Notes 2.7.716 (December 23rd, 2015)

Corrected Errors

The following errors have been fixed in this version:

  • Under certain circumstances, CSV address books cannot be uploaded to Drivve | DM.
  • Under certain circumstances, user are not logged out from Drivve | DM.
  • The Service Controller always adds the port 8081 to the Base URL.
  • Under certain circumstances, files with a long file name cannot be checked in.
  • Under certain circumstances, it is not possible to assign the permission Everyone to a tree view if a group had been assigned previously.
  • Under certain circumstances, the spaces search does not work.
  • Under certain circumstances, the available users are not displayed correctly when assigning users to a workflow.
  • Under certain circumstances, the HTML server was not accepting client requests anymore

 

Release Notes 2.7.677 (September 23rd, 2015)

 

Corrected Errors

The following errors have been removed in the current version:

  • Users used in workflow templates cannot be deleted.
  • If the file synchronisation uses port 8082, no documents can be synchronized.

 

 

Release Notes 2.7.659 (September 04th, 2015)

 

Corrected Errors

The following errors have been removed in the current version:

  • If a user creates a saved search, it is visible to all users.

  • Under certain circumstances, users/groups assigned to filing paths cannot be changed.

 

 

Release Notes 2.7.655 (August 27th, 2015)

 

Corrected Errors

The following errors have been removed in the current version:

  • When logging on to/logging off from Drivve | DM with single sign on an errors occured.

  • Under certain circumstances an error occurs if the user claims a workflow.

  • If a drawer with the same name exists in multiple cabinets, the following error might occur:
    In the case of documents to which a filing path with this drawer has been assigned, the assigned filing path is deleted except for the filing object cabinet if multiple documents are selected for modification at the same time
  • For certain file types, errors may occur when checking in a document.
  • Under certain circumstances, the assignment of documents to group inboxes is not correct.
  • If a workflow is created for a document which a) is located in the Latest Changes area and b) is assigned to a space, the following error might occur: The space assigned to the document is not linked to the workflow.
  • In the case of saved searched created by the user Public, these saved searches are only visible for those users who have created at least one saved search.

 

 

Release Notes 2.7.630 (August 05th, 2015)

Corrected Errors

The following error has been fixed in this version:

The reorganisation of the index data fails.

 

Release Notes 2.7.628 (July 29th, 2015)

Enhancements

In the current Drivve | DM version, libraries have been updated. Thus, errors which might occur during the archiving of documents are prevented. In addition, the general security is improved.

 

Release Notes 2.7.622 (July 21th, 2015)

 

Corrected Errors

The following errors have been fixed in this version:

  • Under certain circumstances, PDF documents with multiple pages cannot be shown in the Drivve | DM viewer.
  • On the page Add a document, the button Select file has to be clicked multiple times in order to open the file selection dialog.

  • On the administration page Filing, the filing elements drawer, folder and binder cannot always be edited via double-click.

  • The button for the check-in of documents is disabled even if the user has the corresponding permissions.

 

Release Notes 2.7.612 (July 8th, 2015)

Corrected Errors

The following errors have been fixed in this version:

  • In the section Last changes, the Download button is not available for all documents for which no preview is available.
  • When archiving PDF documents, an error occurs if this document contains invalid characters.
  • In the case of documents with a document type, an error occurs when the document type None is assigned, after the original document type has been deleted.
  • Only if Microsoft Internet Explorer 11 is used: Documents cannot be assigned to a second space.
  • In the Share dialog (URL tab), the wrong Server-URL is displayed.
  • When downloading PDF files created from a TIFF, the PDF files might be corrupt if the TIFF file contained multiple compression types.
  • Documents opened via a link cannot be printed.
  • In a special scenario, users can download documents for which they have no download permissions.

 

Release Notes 2.7.589 (June 25th, 2015)

Enhancements

Error message in the case of not supported special characters in workflow templates

If the name of a workflow template contains special characters which are not supported (such as ? ! | &), an error message is displayed.

 

Drivve | DM Management Console

New fields (Inbox and SpaceNr) in the Documents section

 

Corrected Errors

The following errors have been removed in the current version:

  • Use the filename(s) for the document subject(s) is disabled and a document is archived in Drivve | DM, the expression c:\fakepath\ is added in front of the file name. This error occurs if the browsers Microsoft Internet Explorer or Google Chrome are used.
  • If documents with the file type .tif are archived, an error occurs under certain conditions.

  • If the document type of a document is set to none and the setting is saved, the document type is reset to the previous document type.

 

 

Release Notes 2.7.507 (February 2nd, 2015)

Enhancements

Display of the Drivve | DM instance in the top bar

Only in the case of multiple Drivve | DM instances:

The name of the Drivve | DM instance used can be displayed in the top bar. This requires a special configuration on the server.

 

 

Display of the customer-defined name of the Drivve | DM database

In the case of multiple Drivve | DM databases, the customer-defined database names are shown  in the drop-down list for the database selection. Up to now, the internal database names were shown in this drop-down list.

 

 

URL coded Drivve | DM calls
URL coded Drivve | DM calls are available for all Drivve | DM index fields.

Corrected Errors

The following errors have been removed in the current version:

  • Under certain circumstances, a database error occurs if a Drivve | DM online update is done.

  • In the case of inboxes with a hudge number of documents, it takes very long to view the next document of the inbox after removing the previous document from the inbox.
  • Under certain circumstances, configurations made in the Drivve | DM Management Console do have no effect on the Drivve | DM user interface.
  • If a document with multiple versions is deleted, only the latest version of this document is deleted.
  • In the area Space permissions, no permission can be set for space fields.

 

 

Release Notes 2.7.489 (January 12th, 2015)

Corrected Errors

The following errors have been removed in the current version:

  • The Active Directory login fails if the user name contains mutated vowels (Umlauts).

 

 

Release Notes 2.7.450 (November 18th, 2014)
Enhancements

Maximum number of possible search results increased

For document searches, the maximum number of possible search results has been increased to 10,001.

Enhancements of the Drivve | DM Service Controller
Now, you can start and stop more services via the Service Controller (for example Drivve | Jobs and Drivve | Image).
In addition, you can define for each service whether the service is started or disabled when the computer is booted.

Corrected Errors

The following errors have been removed in the current version:

  • If you modify a user setting and save it, the name of this user is written into the Name field of the user Public. However, the setting is not saved for the original user.

  • Users cannot delete documents within a filing path if they do not have the right Editing index data for this filing path.
  • Archived documents for which no file extension can be shown in Drivve | DM can neither be opened nor downloaded.
  • Under certain circumstances, workflows cannot be created for documents.
  • Some users cannot be selected for workflow templates: They are not shown in the suggestion list although they have workflow licenses.
  • Members of a group to which a workflow has been assigned can neither claim nor reject the workflow. The buttons Claim and Reject are not available.
  • If the thumbnail view is opened, the buttons in the action bar are disabled.

  • PDF files cannot be displayed in the viewer.

  • If a space is updated, the space is created another time.

  • It is not possible to delete index sets in the Drivve | DM Management Console.

  • If a saved search is clicked, no results are shown (althought results are available).

  • After the execution of a search, the results are not shown completely.

  • During the installation of Drivve | DM a runtime error occurs.
  • If a filing path element such as a cabinet is clicked, an error message is displayed indicating that the filing path does not exist.
  • If the user switches between documents in the viewer, a Javascript error occurs.

  • Under certain circumstances, TIF files cannot be displayed in the preview.

  • In the user settings, the configured setting of the checkbox Active Directory Login is not saved.

  • The settings of the nightly rebuild (Service Controller, Rebuild tab) are not used.

  • After the document archive has been processed by the nightly rebuild, the execution of the nightly rebuild is interrupted.
  • Under certain circumstances, no emails can be sent.

  • The UI language of the Dr Doc uninstaller is German.
  • If the user edits data in the file room, saves the changes and selects the thumbnail of another document, a message is displayed indicating that there are unsaved changes.

  • If a new workflow is created without a workflow template, it is not possible to delete steps of this workflow.

  • In the case of workflows assigned to a user and a group, the following error occurs. If the first person has claimed and completed the task assigned, the workflow is passed to the group. However, no member of the group can claim the task assigned: The Claim button is not available.

  • The conversion of large tif files fails.

  • The Conversion Service moves old files to Recycle bin instead of deleting them permanently.
  • If the user edits the index data of a document in his inbox and the automatic refresh of the inbox takes place during this time, all index modifiications not yet saved are discarded.

  • In the case of Concurrent User Licensing with Active Directory Login, an error occurs if a user logs out from Drivve | DM.

  • Filing shortcuts which are not used cannot be deleted.
  • Documents are downloaded from the server although they still remain in the cache.
  • If the user edits an index value of a selected document and saves it and then edits another index value, this change cannot be saved: The Save button does not work.

  • Searching for a document within a binder fail if there are multiple binders with the same name. The error occus even if there is only one binder with that name within a folder.

  • If no permissions are assigned for a view, the group Everyone is assigned. If a subview his view is created, no permissions can be set.
  • If a new version is created when checking in a document, an incorrect creation date of the previous version is displayed.

 

 

Release Notes 2.7.340 (July 1st, 2014)

 

New Features

Concurrent User Licensing (not Drivve | DM Cloud)

The licensing model for Drivve DM has changed from Named User licensing to Concurrent User licensing.
In the case of Concurrent User Licensing, the total number of users authorized to use Drivve | DM at the same time is restricted. A server monitors the number of the currently assigned licenses and grants access rights to each user. If all licenses are assigned to users and a further (concurrent) user wishes to log on to Drivve | DM, the user has to wait until one of the users currently logged on to Drivve | DM finishes their session. Only then, a license is available and the concurrent user can log on.

In the licens overview, the license type is shown in the Type column:

  • NAL: Named Access License
  • CAL: Concurrent Access License

 

For further information on Concurrent User Licensing, see also  FAQs Drivve | DM Concurrent User Lizenz Model

 

Filter for searching entries in list fields (enumeration fields)

To search for entries in list fields, the filter "Is not"  is provided.


 

User-defined space fields
Users can created additional space fields using the Drivve | DM Management Console. These fields are shown in the space details.

 

 

Permissions on space fields

It is now possible to assign permissions to space fields. Thus, it is possible to determine the users/groups authorized to edit a space field. To assign a right to a space field, the following steps are required:

  1. In the sidebar, click Space fields.
  2. Select the required space field from the list.
  3. Specify to user/the group you want to authorize to edit the space field.
  4. Click the Apply button.

 

New job Workflow Trigger

A new job has been added to Drivve | Jobs: Workflow trigger job. This job allows to define conditions for starting a workflow. Example: Each time a certain document type (for example an invoice) appears in the inbox, a certain workflow (for example workflow for processing invoices) is started.

 

Possibility to hide the document section

The new right Search documents allows to hide the Documents section to users. Thus, the document access can be narrowed down to the following documents:

  • Documents assigned to the workflows and spaces of the users
  • Documents of the inbox

 

Weekly database rebuild

It is now possible to configure the database rebuild in a weekly interval. In earlier versions you could only configure a daily rebuild.

Enhancements

Improved loading of spaces
If the user opens the file room of a document for the first time, only the spaces required are loaded.

 

New permission "Cancel Workflow"
In the Rights area, the permission Cancel Workflow has been added.

 

Display of space status and space type in the space shortlist
In the space shortlist, space status and space type are displayed in addition to the space name.

 

Dynamic naming of the button for rewinding and discontinuing workflows

The name of the button for rewinding and discontinuing workflows is changed automatically depending on the number of steps a workflow consists of:

  • In the case of workflows consisting of one single step, the name of the button is Discontinue.
  • In the case of workflows consisting of multiple steps, the name of the button is Reject.

 

Performance improvement of the search in the case of large results
By means of technical changes, the search performance has been improved especially in the case of large search results.

 

Improved editing in case of multi selection in the user management

If multiple users are selected in the user management, it is now possible to configure which settings are to be updated using the checkboxes Rights and Groups.

 

Open Office 4 support

The current version of Drivve | DM supports Open Office 4. Up to now, only Open Office 3.4 was supported

 

Display of the login name of a deleted user in the audit entries

If a user is deleted in Drivve | DM, his login name is displayed in the audit entries.

 

UserPrincipalName as login name supported

For Active Directory users with NTLM, the UserPrincipalName is now supported as login name.

 

Support of Microsoft Internet Explorer 11

 

Active Directory authentication for Drivve | Desktop Client

The Drivve | Desktop Client now suppors authentication via Active Directory.

 

Deleting users and groups assigned in workflow templates

Users and groups assigned in workflow templates cannot be deleted.

Corrected Errors

The following errors have been removed in the current version:

  • In the workflow details, a wrong due date is displayed.
  • If the user inserts an additional step into a workflow, the default due date of the step is in the past.

  • If the user assigns permissions to a space, he has to enter at least one character into the search field to display the user/group shortlist.
  • Spaces names containing brackets are not displayed correctly in the space shortlist.

  • Under certain circumstances, tasks cannot be claimed.
  • Under certain circumstances, archiving a file in Drivve | DM using the function Add Document does not work.
  • If the user defines a search consisting of 2 time specifications (for example "This week" and "Last week"), an error occurs.
  • If a user is deleted in Drivve | DM, the expression "Unknown or deleted user" is displaye in all notes the user has created.
  • If the path of the Drivve | DM archive file contains specials characters, the cache directory is not set correctly.
  • If the Drivve | DM Service Controller is running while the Conversion Service Controller is used, the setting of the Conversion Service cannot be saved.
  • In the Service Controller, the control elements to configure the maximum number of conversion tasks do not work (Tools > Settings, Configuration tab).
  • If the user creates a new workflow template, he cannot change the sequence of the workflow steps.
  • Under certain circumstances, the wrong user name is shown within the audit entries.
  • Even if configured, the sub spaces do not have the same rights as the corresponding main space.
  • In workflow audits, internal entries are shown.
  • Under certain circumstances, it is possible to create workflows without having to assign users.
  • If workflows are sorted according to workflow status, each click on the workflow status icon removes one workflow from the workflow list.
  • Under certain circumstances it may occur that workflow templates do not work after a Drivve | DM update.
  • In the audit, the name of the user having checked in a document is not displayed.
  • For workflow steps, the user can select a reminder not within the due time.
    In Workflow-Schritten kann ein Mahndatum ausgewählt werden, dass nicht innerhalb der Dauer des Workflows liegt.
  • If the user opens a document within the Last Changes, the File Room button in the action bar is not active.
  • Workflow steps already claimed are displayed unclaimed.
  • Under certain circumstances, the action bar is not displayed on the page Find a Space.
  • Under certain circumstances, an error occurs if the user opens the file rooum of a document.
  • Within the Drivve | DM system information, the free space (of the hard disk) is not displayed correct if the user selects the item Everything from the dropdown list Database info for.

 

Release Notes Version 2.6

New Features
  Rewinding/discontinuing workflows
The new Reject button allows users to rewind a workflow step to a previous step/discontinue a workflow.
If the Reject button is clicked, the following dialog is displayed:

  • Rewind to a previous workflow step.
    The user can select a previous workflow step from a list and rewind the workflow to that step.
  • Discontinue the workflow
    The user aborts the workflow.

In both cases, the user has to enter a mandatory comment.

Defining filters in the workflow area, it is possible to search for discontinued workflow steps: Filter type Status, list enty Canceled.

 

One button for claiming and completing workflow tasks
The action bar now provides only one button for claiming and completing workflow tasks. Depending on the context, the function and the label of the button change:
  • As long as a user has not claimed a workflow task, the Claim button is displayed.
  • Once the user has claimed the task, the Complete button is displayed.

 

Display of the user who has uploaded a document in Drivve | DM

It is now possible to display a column (column name: Created by) containing the name of the user who has uploaded a document to Drivve | DM. To be displayed, the column has to be configured in the Drivve | DM Management Console.

Enhancements
Deletion of users and groups
If a user/group is deleted, a warning is displayed to make sure no workflows are assigned to that user/group. Only users/groups without assigned workflows can be deleted.
 
Mandatory field for new workflow steps
If the user adds a new step to an active workflow, he has to enter a subject into the mandatory field Step title.

Display of workflow numbers in workflow notes
For each workflow note, the number of the workflow step for which the note was created is displayed in the header of the note.

Documents successfully added to a space
If a document is added to a space, a confirmation box is displayed indicating the success of this action.
Corrected Errors

The following errors have been removed in the current version:

  • Users can download documents for which they have no right to download.
  • In the case of workflow notes with multiple lines, manual line breaks are removed after saving the note.
  • Users are automatically logged of although the session is not over.

 

Release Notes Version 2.5
New Features

Adding a Document to Multiple Spaces

It is now possible to assign a document to several spaces. The following example illustrates a typical case of when to assign a document to multiple spaces.

Example:

An invoice relates to materials you have bought from a supplier. These materials are needed for a project with a certain customer. Thus, the invoice relates to three items:

  • Supplier
  • Project
  • Customer

In this case, you would assign the invoice to the three spaces "Supplier", "Project" and "Customer". To search for the invoice, you can use any of the three spaces as filter criterion.


Adding a New Document to an Existing Space

Add a new document to an existing space.

Click the button Add new documents in this space in the space details panel.

 

The page for uploading documents is displayed and the saved document will be assigned to the space.



Assigning a Document to an Existing Workflow

It is now possible to assign a document to an existing workflow.

Note: You can only assign a document to an existing workflow that you have already claimed.

To assign a document to an existing workflow, proceed as follows:

  1. Select the document.
  2. In the action bar, click Workflow.
  3. Click Existing Workflow.
  4. Select a workflow.
  5. Click the Save button.


Automatic Display of the Index Panel

It is possible to configure a setting which automatically displays the index panel each time a document is selected in the inbox.

For this aim, you only have to select a document in the inbox and click the File Room button in the action bar. Next time you log on to Drivve | DM and select a document in the inbox, the index panel is automatically displayed.

 



Automatic Loading of View Settings

Drivve | DM stores last settings you made to a view. Next time you log on and click the view, the last settings of the view are automatically displayed.



Changing an Index Field for Multiple Documents Simultaneously

If you want to change the same index field of several documents to the same value, you can do that for alll documents simultaneously. You simply select the documents, change the value in the desired field of the index panel and click the Save button.



Changing the Size of the Filing Filter Section

It is now possible to resize the heigth of the Filing Filter section.



Checkboxes for Boolean Values

It is now possible to configure checkboxes for values of the type Boolean. Thus, you can select a value by checking or clearing the corresponding checkbox.



Copying a Document URL to Clipboard

It is now possible to select one or multiple documents and display their URLs in Drivve | DM.

Display the document URLs
  1. Select the documents.
  2. In the action bar, click the Share button.

    The following dialog is displayed:

  3. In the dialog, click the URL button.
    The following dialog is displayed.

    You can copy the links to the clipboard and insert them in another document.

 



Creating Workflow Templates

It is possible to create workflow templates within Drivve | DM now.

The steps to create a workflow template:

  1. In the Administration area, click Workflows.

  2. In the action bar, click the Add Workflow button.

  3. The following panel is displayed to define the details for a workflow template.





Monitor Workflows

In the Rights Management section, a new permissiomn has been added to the Workflow area: Monitor Workflows. This permission allows you to see the workflow of other users.

If you have this permission, you can filter workflow steps by assigned user.

 



New Admininstration Feature Communication

The new Communication feature provides the possibility to administrate address books and text templates.