For each user, substitutes (users or groups) can be defined. The substitutes of a user can claim his tasks/workflows and see the documents in his inbox if the feature is enabled - for example if the user is on vacation or sick leave.
Subsitutes can be defined as follows:
- The user logged in can select the users acting as substitute for her.
- The user logged in can select the users she is acting as substitute for.
- An administrator can determine substitutes for all users.
If the Substitute feature is switched on, the logged on user can see the inboxes of all users she is acting as substitute for.
The function Public Sharing allows non Drivve | DM users to access documents in Drivve | DM. The function can be used via a Share button in the action bar.
For each document publicly shared, a URL is created. If the URL is entered into a web browser, a page is displayed on which the document can be downloaded. For each document publicly shared, you can define how long the document is accessible. In addition, you can display an overview of all documents publicly shared (menu item Public shares).
The total file size of all documents publicly shared must not exceed 5 GB.
To comply with legal requirements, the function document retention has been introduced in Drivve | DM. The document retention defines the time a document has to be retained electronically.
In Drivve | DM, the document retention is based on document types: All documents of the same document type have the same retention settings.
To use document retention, the
Drivve | DM Retention Time Check job has to be configured in Drivve | Jobs.
Index Sets available on the page "Add a document"
Using index sets on the page Add a document, you can determine the index fields displayed on this page.
Preview of emails in the formats MSG and EML
Drivve | DM now supports the preview of archived emails with the formats MSG or EML.
Possibility to hide Drivve | DM titlebar
Clicking the Drivve | DM logo in the titlebar, you can hide the titlebar. Thus, there is more space for the display of documents.
Multi-selection of documents and spaces in the trashbin
It is now possible to multi-select documents and spaces in the trashbin and re-establish them.
Searching documents within the trashbin
It is now possible to search documents within the trashbin. In addition, you can use all search and filter functions of the "default document search".
Drivve | DM now provides a context sensitive online help. If you click the life belt symbol, a help page with information on the current context is displayed.
Displaying the login time and the last access within user sessions
In the Drivve | DM user management, users with administrator rights can display the login time and the last access of all users currently logged on. To display both data, the button has to be clicked which appears in front of the name of the logged in user in the user list.
Note: Ending a user session
Clicking the button
Log off user, an administrator can terminate the user session of a logged in user.
Enhanced space view
The space view has been enhanced: If a space is double-clicked, the following sections can be displayed clicking the corresponding button:
All details of a space such as space name, space type, start date, end date, status etc.
||All subspaces of a space
||All workflows assigned to a space
||All documents assigned to a space
Adding a space to a workflow
It is possible to add a space to a workflow. This can be done in the workflow details.
Index sets for spaces
It is now possible to select index sets for spaces during the creation of spaces.
Drivve | Desktop Client: Possibility to open Drivve | DM documents in Microsoft Office and save them as new version
The Drivve | Desktop Client offers the possibility to open documents from Drivve | DM directly in Microsoft Word, Excel or PowerPoint. Documents are automatically checked out and cannot be edited by users other than the users who opened the documents. After having edited the documents, the documents can be saved and checked in. The document version is increased by 1.
Local scan client
Using a separate desktop icon, you can start a local scan client, the Drivve | Image Scan Client for Drivve | DM. This scan client allows to scan documents using scanners supporting the TWAIN protocol, index them and archive them in Drivve | DM.
To use the
Drivve | Image Scan Client for Drivve | DM, a separate license is required for each user.
Desktop Client: Synchronisation of local changes to Drivve | DM
Up to now, changes were synchronised in one single direction only: From Drivve | DM to the hard disk of the user's computer. Now, changes can also be synchronised from the hard disk to Drivve | DM. This applies for new files or changes in existing files.
Desktop Client: Multi Server Login
It is now possible to manage multiple Drivve | DM server logins.
Desktop Client: Starting workflows while archiving
When archiving, you can now select a workflow the documents are added to. In addition, you can start new workflows based on a workflow template.
Customised logo for the Drivve | Image login page and user interface
It is now possible use a customised logo for the Drivve | Image login page and user interface. The necessary configuration has to be done in the Drivve | DM Service Controller.
It is now possible to change the size of documents thumbnails in the document list. This is done in the Drivve | DM Service Controller.
Full-text indexing for documents
To be able to search the within the document contents of a search result, a full text indexing is performed for all documents with supported formats (for example PDF, image and email formats).
To use full-text indexing for documents, the license
Drivve | DM OCR Services is required per server.