Site and Device Analysis
Suppose you’ve decided that you want to reduce your printing costs, or utilize your printers more efficiently, or run your business in a more environmentally friendly manner.
With PrintEvolve, you can analyze your current printing activity and hardware assets to find opportunities to align your printing fleet with your organizational goals. PrintEvolve collects an array of printer and mfp device usage data – from pages printed and paper size to color versus monochrome. It also gathers important information about your current printers and mfp devices, including serial number, toner needs and engine count. So you’ll always have the information you need to analyze your current printing activity and develop an effective strategy for achieving future goals.
Print Policy Enforcement
Once PrintEvolve has analyzed site activity, you may well discover that end users are not utilizing printers within organizational guidelines.
You could use this information to ask end users to work more efficiently. Or you can take advantage of PrintEvolve® Professional’s Intelligent Print Management (IPM) component. IPM provides simple rules creation and enforcement to ensure adherence to organizational guidelines. For instance, IPM can automatically route all monochrome print jobs to a high-speed monochrome printer. It can mandate that multi-page documents be output in duplex mode (a critical capability for companies looking to work “leaner and greener”), or that all e-mail or web page printouts be in economode. It can even prevent certain types of jobs from being printed. On top of that, it requires absolutely no input from the end-user. Automatic notifications are available to make certain that the end-users are informed of changes to their print jobs.
Print Cost Awareness
PrintEvolve Professional also offers a “Cost Awareness” feature to help departments stay within their printing budget.
Suppose someone in accounting sends a multi-page spreadsheet to a color printer. A window will pop up on the end-user’s screen providing him or her with the exact cost of the job. The end user could then choose to go forward with the print job, or implement various cost-saving features – such as monochrome, duplex and economode – to reduce the impact on his or her budget.
Dynamic Print Routing
PrintEvolve‘s Dynamic Print Routing (DPR) component gives end-users the flexibility to retrieve their print jobs whenever and wherever it’s most convenient.
When an end-user prints, DPR stores the print job on the network. The end user can then retrieve the job from any printer on the network at any time, using either a SmartPhone or the device’s front panel display. DPR saves money and promotes “green” printing by eliminating abandoned print jobs. It enhances security by eliminating unattended print jobs. And it boosts productivity by giving end-users the freedom they need to work more efficiently.
MFP Rights Management
PrintEvolve Professional provides an Intelligent Rights Management (IRM) feature to help network administrators easily control access to MFP copy, fax and scan-to-email functions.
Prior to accessing these functions, end-users must authenticate themselves – generally by entering their network login into the device’s front panel. By restricting access to authorized users, IRM can potentially prevent thousands of pages of copies every year and stop unauthorized users from faxing confidential or sensitive documents to outside parties. IRM can also be used to enforce monthly copy or digital sending quotas.
PrintEvolve uses Capella's MegaTrack to mine the printer and MFP usage data you need to ensure accountability.
MegaTrack provides regular, detailed reports of device activity, making it easy for network administrators to identify cost of printing by departments, groups or users, pinpoint abnormal levels of printing activity and target waste. Using the My Dashboard feature, administrators can also easily create reports customized to the needs of their organization. The available job costing/allocation feature makes it easy for service companies and other organizations to charge costs back to specific clients, projects or cost centers. MegaTrack also offers a quota feature, giving network administrators the ability to proactively curtail excessive printer usage.